SOAHR 2017 Exhibitor and Sponsors Welcome Kit
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Sponsor & Exhibitor Quick Links
General Information | Ad SpecificationsBag Collateral | Exhibitor Kit & Ordering Information | Registration InformationMedia ToolkitSOAHR 2017 Grand Finale Raffle | Venue Information & Directions to Cobb Galleria | Newsletters
Welcome SOAHR 2017 Sponsors & Exhibitors!

The 27th Annual SHRM-Atlanta HR Conference will be held Wednesday and Thursday, March 29-30, 2017 at the Cobb Galleria Centre in Atlanta, GA. Thank you again for your participation and continued support of SHRM-Atlanta.

You can find the answers to most of your questions regarding the exhibit hall here on this page. If you do have additional questions, please contact Jackie Choice via email: jchoice@shrmatlanta.org.

Pre conference attendee mailing list will be distributed on or before January 6th 2017 and will include attendees who registered on or before December 31st, 2016. The post conference mailing list will be distributed on or before April 7th 2017.

General Information
| Terms & ConditionsBlank Floorplan |

Reaching New Heights!  The conference theme this year is "Reaching New Heights" and we're going all-out to incorporate this theme throughout the conference. To encourage all attendees to participate in the grand opening of the Resource Partner Showcase and to add lots of excitement to this event, we are encouraging all Resource Partners to incorporate this theme throughout the showcase - in your booth, collateral, maybe even your attire!

Please note: This year, we will have exhibitor set-up hours on Tuesday, March 28th, from 3:00 PM - 5:00 PM.  Additional set-up hours will be on Wednesday, March 29th, from 6:00 AM - 10:00 AM. Dismantle will be on Thursday, March 30, 2016 beginning at 1:30 PM. Your booth must be removed no later than 5:00 PM. This year, the Resource Partner Showcase will be in Exhibit Hall B, between to the general session area and the break-out meeting space.

Resource Partner Showcase Hours:

Tuesday, March 28, 2017:

  • 3:00 PM - 5:00 PM:  Exhibitor Load-In/Set-Up

 Wednesday, March 29, 2017:

  • 6:00 AM - 10:00 AM:  Exhibitor Load-In/Set-Up
  • 10:30 AM - 4:30 PM:  Showcase open

Wednesday, March 30, 2017:

  • 7:00 AM - 1:30 PM:  Showcase open
  • 1:30 PM - 5:00 PM:  Dismantle/Load-Out

Standard booth package includes the following: 

  • 10’ x 10’ Booth Space (10' x 20' for Diamond, Platinum, Gold, and Mobile App Sponsors)
  • Drape - Blue, Plum, Grey
  • Carpet - Tuxedo
  • (1) 6 ft. skirted table – Black
  • (2) Chairs
  • (1) Wastebasket
  • (1) 7” x 44” black & white sign with company name

Cancellation Policy

Cancellations received on or before December 31, 2016 will result in SHRM-Atlanta retaining $250 for each booth space rented. Cancellations received between January 1, 2017 and February 28, 2017 will receive a 50% refund of total package value. No requests for refunds will be granted after March 1, 2017.

Exhibitor Staff-Only Name Badges !Must Read!

Exhibitors will wear Staff-Only badges. Staff-Only badges may display first name, last name and company name or company name only. All exhibitors and sponsors will be provided staff only badges which can be used to access the Resource Partner Showcase hall only. Resource Partner badges may include first name, last name, and company name. For badges to reflect first and last name, please email the name(s) of company representatives to Jackie Choice (jchoice@shrmatlanta.org) on or before March 15, 2017. Failure to provide names on or before the due date will result in the printing of a staff-only badge with only your company listed. Named badges will not be printed on the day of the conference.

Bag Collateral

Bag Collateral: If you are a sponsor and including an item in the conference bags, please send 1200 pieces to the Shepard warehouse (per instructions below). If you are an exhibitor and want to add this upgrade to your exhibitor package, please contact Jackie Choice. The cost for this upgrade is $500.

Please be sure to label your boxes as follows: 

[Exhibiting Co. Name & Booth Number]

SOAHR 2017

c/o Shepard Exposition Services

1790 Marietta Blvd.

Atlanta, GA 30318

For: SHOW MANAGEMENT - BAG COLLATERAL

Shipment must arrive at Shepard between March 1 and March 21, 2017.

Please e-mail Jackie Choice (jchoice@shrmatlanta.org) with the following information:

  • Item being sent for the bags
  • Quantity
  • Shipping provider and tracking number

Boxes that are labeled as directed above, will NOT be charged a handling fee. If your box is not labeled as instructed we cannot guarantee your items will be included in the bags. If you are sending your exhibit booth items to the warehouse as well, please make sure your bag collateral boxes are packed separately (in their own box) and labeled as directed (no booth number).

If you are local and want to bring your bag collateral onsite to Cobb Galleria Centre yourself, please have them at Exhibit Hall B by 10:00 AM on Tuesday, March 28.  Unfortunately, we cannot accept items onsite prior to Tuesday morning.

Exhibitor Kit

Below you will find all the ordering and shipping information as it relates to your exhibit booth or sponsorship. Shepard Exposition Services is the official service contractor for SOAHR 2017. The Shepard service center will be located in the exhibit hall.

SHRM-Atlanta SOAHR 2017 Online Ordering
This link will take you to all of the online ordering for the exhibit hall as well as shipping information and charges.

New users your login information is as follows:

 Username: Your email address

Password: SHRM17

You will have the opportunity to change your password after you login.

Previous users your login information is as follows:
Username: Your email address
Password: Your pre-existing password
If you do not remember your password, please click the “Forgot your password?” link on the show information page.

Cobb Galleria Online Ordering

If you are interested in ordering electricity, or custom food for your booth, please note that all food & beverage for your booth must be ordered through Cobb Galleria; no outside food or vendors are allowed. Orders can be placed on-line at . . .

http://cobbgalleria.com/exhibitors/online-ordering/.

 Lead Retrieval by American Tradeshow Services

Lead retrieval devices can be rented from American Tradeshow Services by completing and returning the order form. All attendee badges will have a bar code, which when scanned, will provide their contact information. Additionally, attendees will also receive a report indicating which resource partners scanned their badge and this report will include the contact information of the scanning resource partner. Just another great way to make connections at the conference!  Discount deadline is Friday, February 24, 2017.

Ad Specifications

If you would like to upgrade your package and add a full color ad to your exhibitor package or upgrade your ad size, please contact Jackie Choice (jchoice@shrmatlanta.org) for more details and pricing.

Full Page:

  • Trim Size:  8.5 w x 11 h 
  • With Bleed: 8.75 w x 11.25 h
  • Live Area:  8 w X 10.5 h

Half Page (Horizontal)

  • Trim Size:  8.5 w x 5.5 h
  • With Bleed:  8.75 w x 5.75 h
  • Live Area:  8 w X 5 h

Quarter Page:

  • Trim Size:  4.25 w x 5.5 h
  • With Bleed:  4.5 w X 5.75 h
  • Live Area:  3.75 w X 4.75 h

Note:

  • Bleed/Trim:  1/8" will be trimmed off each side beyod the trim size
  • Please be sure the ad does not have a black rule around
  • Colors: 4/4 Color Process

Preferred Platform: PC
Preferred Application: InDesign (Please include all supporting fonts and images, please make sure images are CMYK)

Other Acceptable Applications:

  • High res pdf (Please submit original files with all supporting fonts & images as backup)
  • Illustrator .eps (Please convert all fonts to outlines and make sure all embedded graphics are CMYK)
  • Photoshop .eps (Please submit both original layer and composite files and make sure file is 300 dpi at actual size)

IMPORTANT: All artwork submitted must include a color laser of final ad to size

Artwork Submission:
Please forward all ads to Jackie Choice at jchoice@shrmatlanta.org no later than Monday, February 13, 2017. Ads received after this date cannot be guaranteed placement in the conference program guide.

 

Exhibitor & Sponsor Registration Information

To register your full conference registrants, exhibitors and/or exhibit staff, please use the on-line registration system.

Please note the following levels receive the following complimentary registrations:

  • Diamond and Platinum sponsors receive two (2) full conference registrations.
  • Mobile App, Gold, and Silver sponsors receive one (1) full conference registrations.

Complimentary Full Conference Registration(s)

Complimentary full conference registrations included select sponsorship package are full conference passes designed to allow exhibit staff to attend sessions as time permits. Please submit your registrations by March 15th. Badge changes can be made at the SHRM-Atlanta registration counter.

  • Diamond, Platinum, Mobile App, and Gold Sponsors receive 3 staff-only registrations.
  • Silver and Bronze Sponsors and Exhibitors receive 2 staff-only registrations.

If you need assistance registering your full conference attendees or have any questions, please contact info@shrmatlanta.org.

Staff-Only Registration(s)

All exhibitors and sponsors will be provided staff only badges which can be used to access the Resource Partner Showcase hall only. Resource Partner badges may include first name, last name, and company name. For badges to reflect first and last name, please email the name(s) of company representatives to Jackie Choice on or before March 15, 2017. Failure to provide names on or before the due date will result in the printing of a staff-only badge with only your company listed. Named badges will not be printed on the day of the conference.

Resource Partners are invited to participate in all conference meals. The Wednesday and Thursday lunches and the Thursday breakfast will be set 30-minutes prior to the scheduled break, so that you may dine prior to the attendees. No outside food or beverage will be permitted in the Resource Partner Showcase during the conference.

The deadline provide names for your exhibit staff-only badges is March 15, 2017.

Media Toolkit
COMING SOON!
SOAHR 2017 Grand Finale Raffle

 

If your company would like to donate an item to be given away at our grand finale raffle (company will be recognized as gift sponsor to general audience), please contact Jackie Choice at jchoice@shrmatlanta.org as soon as possible. We are looking for items such as (but not limited to):

 

  • iPad
  • Kindle
  • Coach bag             
  • Hotel Stays
  • Airline Tickets
  • Bose Noise Cancelling Headphones
  • Wii / Wii Fit
  • Xbox Kinect
  • Restaurants Gift Card
  • GPS Systems
  • Jewelry
  • Miscellaneous Gift Cards (AMEX, Visa, etc)

 

The deadline to donate an item is March 24, 2017. If you donate an item to our exhibit hall game, we will list your company logo and hyperlink to your website on the conference website as a prize sponsor. You will also receive verbal recognition during the grand finale raffle. Thank you for your participation!

 

Newsletters
COMING SOON!