Exhibitor and Sponsors Kit
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Quick Links: General Information | Ad SpecificationsBag Collateral | Exhibitor Kit & Ordering Information | Registration InformationMedia ToolkitExhibit Hall Game Information | Venue Information & Directions to Cobb Galleria | Newsletters

Our 25th Annual SHRM-Atlanta HR Conference will be held April 20-21, 2015 at Cobb Galleria Centre in Atlanta, GA.  Thank you again for your participation and continued support of SHRM-Atlanta.

 

You can find the answers to most of your questions regarding the exhibit hall here on this page.  If you do have additional questions, please contact Tara Zeravsky via email: tzeravsky@shrmatlanta.org.

 

A full attendee list with mailing addresses will be sent to all exhibitors following the conference. SHRM-Atlanta does not provide email addresses or phone numbers of attendees. If you would like to do a pre-conference mailer, please see instructions below.

General Information

Terms & ConditionsBlank floorplan | Floorplan with Resource Partners (Real Time) | Schedule-at-a-Glance and Showcase Hours

 

Spotlight on HR!  Our conference theme this year is "Spotlight on HR" and we're going all-out to incorporate this theme throughout the conference. We're planning a big "grand opening" to the Resource Partner Showcase with an "old Hollywood" feel (think Marilyn Monroe or Lucille Ball). To encourage all attendees to participate in this grand opening and to add lots of excitement to this event, we are encouraging all Resource Partners to incorporate this theme throughout the showcase - in your booth, collateral, maybe even your attire! How fun would it be for attendees to walk into the Showcase (on red carpet, of course) and experience that old Hollywood feel.  We hope you will participate and we encourage all of you to "spotlight" your organizations in a grand way.

Please note: Exhibitor set-up begins on Monday morning. There will be NO EXHIBITOR SET UP the day prior to the conference. Set-up will be on Monday, April 20, 2015 from 6:00 AM - 9:30 AM. Tear down will be on Tuesday at beginning at 3:30 PM. Your booth must be removed no later than 5:00 PM. New this year - the Resource Partner Showcase will be in Hall A, closer to the general session and break-out meeting space.

 

Resource Partner Showcase Hours:

 

Monday, April 20, 2015

  • 6:00 AM - 9:30 AM:  Load-In/Set-Up
  • 9:30 AM - 3:30 PM:  Showcase open

Tuesday, April 21, 2015

  • 7:00 AM - 3:30 PM:  Showcase open
  • 3:30 PM - 5:00 PM:  Dismantle/Load-Out

Standard booth package includes the following: 

10’ x 10’ Booth Space (10' x 20' for Diamond, Platinum, Gold, Anniversary and Mobile App Sponsors)
Drape (Black, White and Gold)
Carpet - Cayenne Red
(1) 6 ft. skirted table – black skirt
(2) Chairs
(1) Wastebasket       
(1) 7” x 44” black & white sign with company name

Pre-Conference Mailer:  If you are interested in sending a pre-conference mailer to registered attendees, we will provide a registrant list (mailing address only) shortly after the March 2nd early registration deadline.  

Bag Collateral

Bag Collateral:  If you are a sponsor and including an item in the conference bags, please send 800 pieces to the Shepard warehouse (per instructions below). If you are an exhibitor and want to add this upgrade to your exhibitor package, please contact Tara Zeravsky at tzeravsky@shrmatlanta.org.  The cost for this upgrade is $500.

 

Please be sure to label your boxes as follows: 

 

SHRM-Atlanta HR Conference

c/o Shepard Exposition Services

1531 Carroll Dr. NW

Atlanta, GA  30318

 

For:  SHOW MANAGEMENT - BAG COLLATERAL

 

Shipment must arrive at Shepard between March 23, 2015 and April 13, 2015.   

 

Boxes that are labeled as directed above, will NOT be charged a handling fee. If your box is not labeled as instructed we cannot guarantee your items will be included in the bags. If you are sending your exhibit booth items to the warehouse as well, please make sure your bag collateral boxes are packed separately (in their own box) and labeled as directed (no booth number).

 

If you are local and want to bring your bag collateral onsite to Cobb Galleria Centre yourself, please have them at Exhibit Hall A by 9:00 AM on Sunday, April 19.  Unfortunately, we cannot accept items onsite prior to Sunday morning.

Exhibitor Kit

Below you will find all of the ordering and shipping information as it relates to your exhibit booth or sponsorship. Shepard Exposition Services is the official service contractor for the 25th Annual SHRM-Atlanta Human Resource Conference.  The Shepard service center will be located in the exhibit hall. There you will be able to place orders for additional items required for your booth.

 

SHRM-Atlanta Online Ordering
This link will take you to all of the online ordering for the exhibit hall as well as shipping information and charges.

New users your login information is as follows:

 

Username: Your email address
Password: SHRM15

You will have the opportunity to change your password after you login.
 
Previous users your login information is as follows:
Username: Your email address
Password: Your pre-existing password
If you do not remember your password, please click the “Forgot your password?” link on the show information page.

 

Cobb Galleria Online Ordering
If you are interested in ordering electricity, or custom food for your booth, please note that all food & beverage for your booth must be ordered through Cobb Galleria; no outside food or vendors are allowed. Order forms can be found within the exhibitor kit.

 

Lead Retrieval by American Tradeshow Services

Lead retrieval devices can be rented from American Tradeshow Services by completing and returning the order form. All attendee badges will have a bar code, which when scanned, will provide their contact information. Additionally, attendees will also receive a report indicating which resource partners scanned their badge and this report will include the contact information of the scanning resource partner. Just another great way to make connections at the conference!

Ad Specifications

If you would like to upgrade your package and add a full color ad to your exhibitor package or upgrade your ad size, please contact tzeravsky@shrmatlanta.org for more details and pricing.

 

Full Page: 

  • Trim Size:  8.5 w x 11 h 
  • With Bleed: 8.75 w x 11.25 h
  • Live Area:  8 w X 10.5 h

Half Page (Horizontal)

  • Trim Size:  8.5 w x 5.5 h
  • With Bleed:  8.75 w x 5.75 h
  • Live Area:  8 w X 5 h

Quarter Page:

  • Trim Size:  4.25 w x 5.5 h
  • With Bleed:  4.5 w X 5.75 h
  • Live Area:  3.75 w X 4.75 h

Note:

  • Bleed/Trim:  1/8" will be trimmed off each side beyod the trim size
  • Please be sure the ad does not have a black rule around
  • Colors: 4/4 Color Process

Preferred Platform: PC
Preferred Application: InDesign (Please include all supporting fonts and images, please make sure images are CMYK)

Other Acceptable Applications:

  • High res pdf (Please submit original files with all supporting fonts & images as backup)
  • Illustrator .eps (Please convert all fonts to outlines and make sure all embedded graphics are CMYK)
  • Photoshop .eps (Please submit both original layer and composite files and make sure file is 300 dpi at actual size)

IMPORTANT: All artwork submitted must include a color laser of final ad to size

Artwork Submission:
Please forward all ads to Tara Zeravsky at tzeravsky@shrmatlanta.org no later than Wednesday, March 11, 2015.

Exhibitor & Sponsor Registration Information

To register your full conference registrants, exhibitors and/or exhibit staff, please use the on-line registration system.


Please note the following levels receive the following complimentary registrations:

  • Diamond sponsors receive eight (8) conference registrations.
  • Platinum sponsors receive seven (7) conference registrations.
  • Gold, Anniversary and Mobile App sponsors receive six (6) conference registrations.
  • Silver sponsors receive five (5) conference registrations.
  • Bronze sponsors receive four (4) conference registrations.
  • Exhibitors receive three (3) conference registrations.

If you are unable to register on-line, please complete the hard-copy form and return by fax to 404.240.0998.

 

In year's past we split the full conference registrations and the exhibit staff registrations; however, now we combined the two and only have one category. Staff passes and full conference registrations are now the same. Please note that this is the same total number you received in years past and are just classified differently. There is no charge for substitutions or name changes. Badge changes can be made at the Registration counter.

Resource Partners are invited to participate in all conference meals. The Monday and Tuesday lunches and the Tuesday breakfast will be set 30-minutes prior to the schedule break, so that you may dine prior to the attendees. No outside food or beverage will be permitted in the Resource Partner Showcase during the conference.

 

If you need assistance registering or have any questions, please contact info@shrmatlanta.org. The deadline to register your exhibit staff is April 15, 2015.

Media Toolkit

In an effort to help maximize your experience onsite, we are looking to you to help promote the conference to your customers and colleagues. It is important that we work together to communicate the value of the conference to our audiences and attract them to the event, where they’ll find outstanding education, networking opportunities and access to resource partners in one location.

 

Below you will find tools to help your organization do just that:

Exhibit Hall Game

Coming soon . . . Information on the Resource Partner Showcase Game!

 

We will have a lot of great prizes to be given away throughout the show. If your company would like to donate an item to be given away, please contact Tara at tzeravsky@shrmatlanta.org as soon as possible. We are looking for items such as (but not limited to):

  • iPad
  • Kindle
  • Coach bag             
  • Hotel Stays
  • Airline Tickets
  • Bose Noise Cancelling Headphones
  • Wii / Wii Fit
  • Xbox Kinect
  • Restraunt Gift Cards                  
  • GPS Systems
  • Jewelry
  • Miscellaneous Gift Cards (AMEX, Visa, etc)

Deadline to donate an item is April 15, 2015. Please note that we cannot accept any donated items with a company logo on it.  If you donate an item to our exhibit hall game, we will display your company logo with a thank you for your donation next to the item which will be on display throughout the conference. We will also list your company logo and hyperlink to your website on the conference website. Thank you for your participation!

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