SOAHR 2018 Exhibitor and Sponsors Welcome Kit

There are ACTION ITEMS on this page! 

General Information |Exhibitor Kit and Ordering Information |Booth Selection Bag Collateral | Conference Attendee Lists|Program Guide Inclusion | Lead Retrieval (Coming Soon!) |Ad Specifications | Registration InformationMedia ToolkitSOAHR 2018 Grand Raffle | IMPACT Awards | Location + Travel | Newsletters 

Important Dates 

 February 5, 2018: IMPACT Award nominations will close.
 February 9, 2018: Pre-Conference Attendee List will be distributed to exhibitors
 February 16, 2018: Booth Selections are due
 February 23, 2018: Program Guide Ads are due
 February 27 - March 20, 2018: Bag Collateral and Booth Materials must arrive at Shepard (General Contractor) Warehouse
 February 28, 2018: Program Guide Inclusion Forms are due
 March 15, 2018: Exhibitor Staff-Only Registrations are due
 March 24, 2018: Deadline to donate an item to the SOAHR 2018 Raffle. 

General Information| 2018 Terms & Conditions |Blank Floor Plan|

SOAHR 2018: SHRM-Atlanta's 28th Annual HR Conference will be held Tuesday and Wednesday, March 27-28, 2018 at the Cobb Galleria Centre in Atlanta, GA. Thank you again for your participation and continued support of SHRM-Atlanta.

You can find the answers to your questions regarding the exhibit hall here on this page. If you do have additional questions, please contact Jackie Choice via email:

Conference Theme

The conference theme this year is "Be The Catalyst" and we're going all-out to incorporate this theme (lots of galaxy & outer space inspiration - checkout our website) throughout the conference. To encourage all attendees to participate in the grand opening of the Resource Partner Showcase and to add lots of excitement to this event, we are encouraging all Resource Partners to incorporate this theme throughout the showcase - in your booth, collateral, maybe even your attire! 

Resource Partner Showcase Hours:

Please note: This year, we will have exhibitor set-up hours on Tuesday, March 27th, from 5:00 AM- 10:00 AM. Dismantle will be on Wednesday, March 28th 2018 beginning at 1:30 PM. Your booth must be removed no later than 5:00 PM. This year, the Resource Partner Showcase will be in Exhibit Hall B, between the general session area and the break-out meeting space.

Tuesday, March 27, 2018:

  • 5:00 AM - 10:00 AM: Exhibitor Load-In/Set-Up (Booths MUST be set up by 10:00AM!)
  • 10:30 AM - 4:30 PM: Showcase Opening

 Wednesday, March 28, 2018:

  • 7:00 AM - 2:45 PM:  Showcase open
  • 2:45 PM - 5:00 PM:  Dismantle/Load-Out

Standard booth package includes: 

  • 10’ x 10’ Booth Space
  • Drape - Plum, Blue, Raspberry
  • Carpet -Eclipse
  • (1) 6 ft. skirted table – Black
  • (2) Chairs
  • (1) Wastebasket
  • (1) 7” x 44” black & white sign with company name

Payment Policy

Payment must be received in full prior to March 26th 2018 to participate in SOAHR 2018. Those will outstanding balances will NOT be granted access into the Resource Partner Showcase without written agreement from SHRM-Atlanta. 

Cancellation Policy

Cancellations received on or before December 31, 2017 will result in SHRM-Atlanta retaining $500 for each booth space rented. Cancellations received between January 1, 2017 and February 28, 2017 will receive a 50% refund of total package value. No requests for refunds will be granted after March 1, 2017.

Exhibitor Kit 

Online Ordering is Easy!

Go To:

Click On: SOAHR: SHRM-Atlanta'a Annual HR Conference

Log in: from the Show Information page by clicking "Login" at the top right corner of the page. 

Enter: your email address and password then click "Login"

NEW users:    User Name = Your Email Address (provided by Event Management)

Password = SOAHR2018

Prior users:    User Name = Your Email Address

Password = Your pre-existing password

ACTION: Click here to review the SOAHR 2018 Exhibitor Kit. 

Booth Selection

Booth selection is now closed. Please review our interactive floorpan here.

Bag Collateral

If you are a sponsor and including an item in the conference bags, please send 1,200 pieces to the Shepard Warehouse (per instructions below).

ACTION: Print and attach this  Bag Collateral Label to EACH of your packages. Then send to the below address. 


SOAHR 2018


c/o Shepard Exposition Services

1790 Marietta Blvd.

Atlanta, GA 30318

Shipment must arrive at Shepard between February 27 and March 20, 2018.

Boxes that are labeled as directed above that arrive between the above window, will NOT be charged a handling fee. If your box is not labeled as instructed we cannot guarantee your items will be included in the bags. If you are sending your exhibit booth items to the warehouse as well, please make sure your bag collateral boxes are packed separately (in their own box) and labeled as directed (no booth number).

Unfortunately, we cannot accept items onsite.

If you are an exhibitor and want to add this upgrade to your exhibitor package, please contact Jackie Choice. The cost for this upgrade is $500.

ACTION:  Fill out the bag collateral tracking information here.

Conference Attendee Lists

Pre conference attendee mailing list has been distributed. If you registered after February 9, 2018, please reach out to Jackie Choice for a copy.

The post conference mailing list will be distributed on or before April 7th 2018.

Program Guide Inclusion

Program Guide Inclusion is now closed.

Exhibitor & Sponsor Registration

Staff-Only Registration(s)

All exhibitors and sponsors will be provided staff only badges which can be used to access the Resource Partner Showcase hall only. Resource Partner badges may include first name, last name, and company name. 

The deadline to provide names for your exhibit staff-only badges is March 15, 2018. Any staff-only registrations received after March 15, 2017 are not guaranteed to be available at exhibitor check-in. 

Full Conference Registration(s)

To register full conference registrants please use the online registration system (link coming soon). If you need assistance registering full conference attendees or have any questions, please contact

ACTION: Please fill out your staff-only registrations here.


Ad Specifications 

Full Page:

  • Trim Size:  8.5 w x 11 h 
  • With Bleed: 8.75 w x 11.25 h
  • Live Area:  8 w X 10.5 h

Half Page (Horizontal)

  • Trim Size:  8.5 w x 5.5 h
  • With Bleed:  8.75 w x 5.75 h
  • Live Area:  8 w X 5 h

Quarter Page:

  • Trim Size:  4.25 w x 5.5 h
  • With Bleed:  4.5 w X 5.75 h
  • Live Area:  3.75 w X 4.75 h

File Type: 

  • High-resolution Adobe PDF file at 300 dpi, with all fonts and images embedded 


  • Please be sure the ad does not have a black rule around
  • Colors: 4/4 CMYK
  • Allow 1/8 over trim on all sides


Ad submissions are now closed.

SOAHR 2018 Grand Raffle

If your company would like to donate an item to be given away at our grand finale raffle (company will be recognized as gift sponsor to general audience), please contact Jackie Choice at as soon as possible. We are looking for items such as (but not limited to):

  • iPad
  • Amazon Echo
  • Kate Spade bag             
  • Hotel Stays
  • Airline Tickets
  • Bose Noise Cancelling Headphones
  • Wii / Wii Fit
  • Xbox Kinect
  • Restaurants Gift Card
  • GPS Systems
  • Jewelry
  • Miscellaneous Gift Cards (AMEX, Visa, etc)

The deadline to donate an item is March 24, 2018. If you donate an item to our exhibit hall game, we may list your company logo and hyperlink to your website on the conference website as a prize sponsor. You will also receive verbal recognition during the grand finale raffle. Thank you for your participation!

Location + Travel

Traveling to SOAHR 2018? Please check out our travel and location information here


IMPACT Award nominations are now closed.


Media Toolkit 

SOAHR 2018 Media Toolkit

Lead Retrieval Coming Soon!