SOAHR 2019 Exhibitor and Sponsors Welcome Kit

There are ACTION ITEMS on this page! 

General Information |Exhibitor Kit and Ordering Information |Booth Selection Bag Collateral | Conference Attendee Lists|Program Guide Inclusion | Lead Retrieval (Coming Soon!) |Ad Specifications | Registration InformationMedia ToolkitSOAHR 2019 Grand Raffle | IMPACT Awards | Location + Travel | Newsletters

CLICK HERE FOR A READY TO USE CHECKLIST!


Important Dates 

 January 18 and February 1, 2019: Booth Selections are due
 February 22, 2019: Program Guide Ads are due
 February 28, 2019: Program Guide Inclusion Forms are due
 March 15, 2019: Exhibitor Staff-Only Registrations are due
 March 15, 2019: Pre-Conference Attendee List will be distributed to exhibitors 


General Information| 2019 Terms & Conditions |Blank Floor Plan|

SOAHR 2019: SHRM-Atlanta's 29th Annual HR Conference will be held Monday through Wednesday, March 25-27, 2019 at the Cobb Galleria Centre in Atlanta, GA. The Exhibit Hall will be open March 26-27, 2019.  Thank you again for your participation and continued support of SHRM-Atlanta.

You can find the answers to your questions regarding the exhibit hall here on this page. If you do have additional questions, please contact exhibitorinfo@shrmatlanta.org.  

Conference Theme

The conference theme this year is "BREAKING BARRIERS: In The New World of Work" and we're going all-out to incorporate this theme (check out our website) throughout the conference. To encourage all attendees to participate in the grand opening of the Resource Partner Showcase and to add lots of excitement to this event, we are encouraging all Resource Partners to incorporate this theme throughout the showcase - in your booth, collateral, maybe even your attire! 

Resource Partner Showcase Hours*:

Please note: This year, we will have exhibitor set-up hours on Tuesday, March 26th, from 5:00 AM- 10:00 AM. Dismantle will be on Wednesday, March 27th 2019 beginning at 1:30 PM. Your booth must be removed no later than 5:00 PM. This year, the Resource Partner Showcase will be in Exhibit Hall B, between the general session area and the break-out meeting space.

Tuesday, March 26, 2019:

  • 5:00 AM - 10:00 AM: Exhibitor Load-In/Set-Up (Booths MUST be set up by 10:00AM!)
  • 10:30 AM - 4:30 PM: Showcase Opening

 Wednesday, March 27, 2019:

  • 7:00 AM - 2:45 PM:  Showcase open
  • 2:45 PM - 5:00 PM:  Dismantle/Load-Out

Standard booth package includes: 

  • 10’ x 10’ Booth Space
  • Drape - Black, Blue, White
  • Carpet -Tuxedo
  • (1) 6 ft. skirted table – Blue
  • (2) Chairs
  • (1) Wastebasket
  • (1) 7” x 44” black & white sign with company name

Payment Policy

No access will be granted to companies who have not paid their balance in full prior to the conference.  All sponsor and exhibitor balances must be paid in full within thirty (30) calendar days after receipt of invoice. 

Cancellation Policy

Cancellations received on or before December 31, 2018 will result in SHRM-Atlanta retaining $500 for each booth space rented. Cancellations received between January 1, 2019 and February 28, 2019 will receive a 50% refund of total package value. No requests for refunds will be granted after March 1, 2019.


Exhibitor Kit 

Online Ordering is Easy!

Go To: www.shepardes.com/intro.asp

Click On: SOAHR: SHRM-Atlanta'a Annual HR Conference

Log in: from the Show Information page by clicking "Login" at the top right corner of the page. 

Enter: your email address and password then click "Login"

NEW users:    User Name = Your Email Address (provided by Event Management)

Password = SOAHR2019

Prior users:    User Name = Your Email Address

Password = Your pre-existing password

ACTION: Click here to review the SOAHR 2019 Exhibitor Kit. 


Booth Selection (NOW OPEN!)

Booth preferences will be taken and considered based on order of registration. Each exhibiting company will be allowed their top three booth options for consideration.
 
The floor plan can be found here: SOAHR 2019 Floorplan 

There will be TWO selection rounds:

Round 1 Deadline:  January 18th 2019
Round 2 Deadline:  February 1st 2019

Those who submit by January 18th will be notified of their assigned booth numbers on January 25th 2019. 
Those who submit between January 19th and February 1st will be notified of their assigned booth numbers on February 8th 2019. 

Anyone who has not submitted their booth preferences by February 1st 2019 will have a booth number assigned by SHRM-Atlanta staff. As a reminder, preferred booth spaces are not guaranteed.  

ACTION: Fill out the booth selection form. 


Bag Collateral

If you are a sponsor and including an item in the conference bags, please send 1,200 pieces to the Shepard Warehouse (per instructions below).

ACTION: Print and attach this  Bag Collateral Label to EACH of your packages. Then send to the below address. 

[YOUR COMPANY NAME]

SOAHR 2019

SHOW MANAGEMENT - BAG COLLATERAL

c/o Shepard Exposition Services

1790 Marietta Blvd.

Atlanta, GA 30318

Shipment must arrive at Shepard between February 26 and March 22, 2019.

Boxes that are labeled as directed above that arrive between the above window, will NOT be charged a handling fee. If your box is not labeled as instructed we cannot guarantee your items will be included in the bags. If you are sending your exhibit booth items to the warehouse as well, please make sure your bag collateral boxes are packed separately (in their own box) and labeled as directed (no booth number).

Unfortunately, we cannot accept items onsite.

If you are an exhibitor and want to add this upgrade to your exhibitor package, please contact Jackie Choice. The cost for this upgrade is $500.

 ACTION: Fill out the bag collateral tracking information here.


Conference Attendee Lists

The pre conference attendee mailing list will be distributed on or before March 15th 2019.

The post conference mailing list will be distributed on or before April 5th 2019.


Program Guide Inclusion

Each sponsor and exhibitor will receive a 50-word count company description and their logo in the SOAHR attendee program guide. Please fill out the inclusion form and provide your logo no later than February 28, 2019.  

ACTION: Fill out program guide inclusion form no later than February 28. 

ACTION: Email high resolution logo to Jackie Choice before February 28.


Exhibitor & Sponsor Registration

Staff-Only Registration(s)

All exhibitors and sponsors will be provided staff only badges which can be used to access the Resource Partner Showcase hall only. Resource Partner badges may include first name, last name, and company name. 

The deadline to provide names for your exhibit staff-only badges is March 15, 2019. Any staff-only registrations received after March 15, 2019 are not guaranteed to be available at exhibitor check-in. 

ACTION: Please fill out your staff-only registrations here.

****NEED MORE THAN TWO PASSES? YOU CAN PURCHASE ADDITIONAL PASSES HERE.****

 Full Conference Registration(s)

To register full conference registrants please use the online registration system (www.soahr.net). If you need assistance registering full conference attendees or have any questions, please contact info@shrmatlanta.org.


Ad Specifications 

Full Page:

  • Trim Size:  8.5 w x 11 h 
  • With Bleed: 8.75 w x 11.25 h
  • Live Area:  8 w X 10.5 h

Half Page (Horizontal)

  • Trim Size:  8.5 w x 5.5 h
  • With Bleed:  8.75 w x 5.75 h
  • Live Area:  8 w X 5 h

Quarter Page:

  • Trim Size:  4.25 w x 5.5 h
  • With Bleed:  4.5 w X 5.75 h
  • Live Area:  3.75 w X 4.75 h

File Type: 

  • High-resolution Adobe PDF file at 300 dpi, with all fonts and images embedded 

Note:

  • Please be sure the ad does not have a black rule around
  • Colors: 4/4 CMYK
  • Allow 1/8 over trim on all sides
  • Gold Sponsors and above receive a full-page ad; Silver and Swag Bag Sponsors receive a half-page ad; Bronze Sponsors receive a quarter page ad. 

 

ACTION: Please send ads directly to Jackie Choice at no later than February 22, 2019. 

 

 


SOAHR 2018 Grand Raffle

If your company would like to donate an item to be given away at our grand finale raffle (company will be recognized as gift sponsor to general audience), please contact Jackie Choice at jchoice@shrmatlanta.org as soon as possible. We are looking for items such as (but not limited to):

  • iPad
  • Amazon Echo
  • Kate Spade bag             
  • Hotel Stays
  • Airline Tickets
  • Bose Noise Cancelling Headphones
  • Wii / Wii Fit
  • Xbox Kinect
  • Restaurants Gift Card
  • GPS Systems
  • Jewelry
  • Miscellaneous Gift Cards (AMEX, Visa, etc)

The deadline to donate an item is March 25, 2019. If you donate an item to our exhibit hall game, we may list your company logo and hyperlink to your website on the conference website as a prize sponsor. You will also receive verbal recognition during the grand finale raffle. Thank you for your participation!


Location + Travel

Traveling to SOAHR 2019? Please check out our travel and location information here


Media Toolkit Coming Soon!


Lead Retrieval Coming Soon!